Article V Membership
Meetings
Section 1
1. Place of Meeting. The meetings of the Members shall be held
at the principal office of the Corporation or at such other
reasonable place as may be designated by the Board in the notice
of the meeting.
Section 2
2. Annual Meeting. The annual meeting of the members of the corporation
shall be held on a date and at a place to be determined by
the Board of Directors at least ninety (90) days prior to the
date of such annual meeting.
Section 3
3. Special Meetings.
(a) Persons
Entitled to Call Special Meetings. A majority of
the Board, the President or five percent (5%) or more of the
Members having voting rights may call special meetings of the
Members at any time to consider any lawful business of the Corporation.
(b) Procedures
for Calling Special Meetings Requested by Members. If a special meeting is called by Members other than the Board
of Directors or President, the request shall be submitted by
such Members in writing, specifying the general nature of the
business proposed to be transacted, and shall be delivered personally
or sent by registered mail or by telegraphic or other facsimile
transmission to the President, any Vice President. or the Secretary.
of the Corporation. The officer receiving the request shall cause
notice to be promptly given to the Members having voting rights
in accordance with the provisions of Section 4 of this Article
V, that a meeting will be held, and the date, time and purpose
for such meeting, which date shall be not less than thirty-five
(35) nor more than ninety (90) days following the receipt of
the request. If notice of the meeting is not given within twenty.
(20) days after receipt of the request, the persons requesting
the meeting may give the notice. Nothing contained in this subsection
shall be construed as limiting, fixing, or affecting the time
when a meeting of Members may be held when the meeting is called
by action of the Board of Directors or the President.
Section 4
4. Notice of Members' Meetings.
(a) Generally. All notices of meetings of Members (whether regular
or special) shall be sent or otherwise given in writing to each
Member who, on the record date for notice of the meeting (as
provided in Article V, Section 8 herein) is entitled to vote
thereat, in accordance with subparagraph (c) of this Section
4, not less than twenty (20) days before the date of the meeting.
The notice shall specify the place, date, and hour of the meeting
and (i) in the case of a special meeting, the general nature
of the business to be transacted, and no other business may in
that case be transacted, or (ii) in the case of a regular meeting,
those matters which the Board of Directors, at the time of giving
the notice, intend to present for action by the Members, but
any proper matter may be presented at the meeting for such action
so long as a quorum is present.
(b) Special
Notice Rules for Certain Material Transactions. If action is proposed to be taken at any meeting for approval
of any of the following proposals, the notice shall also state
the general nature of the proposal. Member action on such items
is invalid unless the notice or written waiver of notice states
the general nature of the proposal(s)
(i) Removing a director without cause;
(ii) Filling vacancies on the Board of Directors under those
circumstances where a vote of the Members is required pursuant
to Article VI, Section 8 of these Bylaws;
(iii) Amending the Articles of Incorporation or these Bylaws
in any manner requiring approval of the Members;
(iv) Approving a contract or transaction between the Corporation
and one or more of its directors, or between the Corporation
and any corporation, firm or association in which one or more
of the Corporation's directors has a material financial interest;
and
(v) Voting upon any election to voluntarily terminate and dissolve
the Corporation.
(c) Manner
of Giving Notice. Notice of any meeting of Members
shall be given either personally, by first-class mail with charges
prepaid, or by telegraphic or facsimile transmission with charges
prepaid and receipt confirmed, addressed to each Member either
at the address of that Member appearing on the books of the Corporation
or the address given by the Member to the Corporation for the
purpose of notice. If no address appears on the Corporation's
books and no other has been given, notice shall be deemed to
have been given if either (i) notice is sent to that Member by
first-class mail or telegraphic or facsimile transmission to
the Member's principal office, or (ii) notice is published at
least once in a newspaper of general circulation in the county
where that principal office is located. Notice shall be deemed
to have been given at the time when delivered personally or deposited
in the mail or sent by telegraphic or facsimile transmission
to the Member's principal office, or (iii) notice is published
at least once in a newspaper of general circulation in the county
where that principal office is located. Notice shall be deemed
to have been given at the time when delivered personally or deposited
in the mail or sent by telegraphic or facsimile transmission.
(d) Affidavit
of Mailing: Effect Thereof. An affidavit of the
mailing or other means of giving any notice of any membership
meeting may be executed by the Secretary or the Assistant Secretary
of the Corporation, and if so executed, shall be filed and maintained
in the minute book of the Corporation. Such affidavit shall constitute
prima facie evidence of the giving of notice.
Section 5
5. Quorum Requirements. Twenty-five percent (25%) of the voting
power of Members, represented in person at a meeting or by
written ballot without a meeting, shall constitute a quorum
for the transaction of business of the Members. The Members
present at a duly held meeting at which a quorum is initially
present may continue to transact business until adjournment,
notwithstanding the withdrawal of enough Members to leave less
than a quorum, if any action taken (other than adjournment)
is approved by at least a majority of the Members required
to constitute a quorum.
Section 6
6. Adjourned Meeting. Any Members' meeting, annual or special,
whether or not a quorum is present, may be adjourned to another
time and/or place (but not for more than forty-five [45] days)
by the vote of the majority of Members represented at the meeting.
Unless there is an absence of a quorum (in which case no other
business may be transacted at that meeting except as provided
in Section 5 above), the reconvened meeting may take any action
which might have been transacted at the original meeting. When
a Members' meeting is adjourned to another time or place, notice
need not be given of the new meeting if the time and place
thereof are announced at the meeting at which the adjournment
is taken. Notwithstanding the foregoing, if after adjournment
a new record date is fixed for notice or voting, a notice of
the rescheduled meeting must be given to each Member who on
the record date for notice of the meeting is entitled to vote
thereat.
Section 7
7. Waiver of Notice or Consent by Absent Members.
(a) Waiver
and Consents, Generally. If decisions are made by
the Members at a meeting where a quorum is present, but for which
proper notice was not given to all Members having voting rights
for whatever reason, the decisions made at that meeting will
be valid if, either before or after the meeting, each Member
entitled to vote who was not present at the meeting consents
to the meeting by signing (i) a written waiver of notice, (ii)
a consent to holding the meeting, or (iii) an approval of the
minutes. The waiver of notice need not specify the purpose or
general nature of business to be transacted at such meeting unless
action is taken or proposed to be taken on matters specified
in Section 4(b) of this Article V, in which case, the waiver
of notice must state the general nature of the matter. All such
waivers, consents or approvals shall be filed with the Corporation
records or be made part of the minutes of the meeting.
(b) Effect
of Attendance at Meeting. Attendance by a Member
at a meeting shall also constitute a waiver of notice of that
meeting, except when the Member attends the meeting for the sole
purpose of objecting at the beginning of the meeting to the transaction
of any business due to the inadequacy or i)legality of the notice.
Attendance at a meeting is not a waiver of any right to object
to the consideration of matters not included in the notice of
the meeting which are required to be described therein pursuant
to Section 4(b) of this Article V, if that objection is expressly
made at the meeting.
Section 8
8. Record Dates for Member Notice. Voting and Giving Consents.
(a) Record
Dates, Generally. For the
purpose of determining which Members are entitled to receive
notice of any meeting, vote, act by written ballot without
a meeting or exercise any rights in respect to any other lawful
action, the Board of Directors may fix, in advance, a "record date" and
only Members of record on the date so fixed are entitled to
notice, to vote, or to take action by written ballot or otherwise,
as the case may be, notwithstanding any transfer of any membership
on the books of the Corporation after the record date, except
as otherwise provided in the Articles of Incorporation, by
agreement, or in the California Nonprofit Mutual Benefit Corporation
Law. The record dates established by the Board pursuant to
this section shall:
(i) In the case of determining those Members entitled to notice
of a meeting, not be more than sixty (60) nor less than twenty
(20) days before the date of the meeting;
(ii) In the case of determining those Members entitled to vote
at a meeting, not be more than sixty (60) days before the date
of the meeting;
(iii) In the case of determining Members entitled to cast written
ballots, not be more than sixty (60) days before the day on which
the first written ballot is mailed or solicited; and
iv) In the case of determining Members entitled to exercise
any rights in respect to other lawful action, not be more than
sixty (60) days prior to the date of such other action.
b) Failure of Board to Fix a Record Date.
(i) Record Date for Notice of Meetings. Unless fixed by the
Board, the record date for determining those Members entitled
to receive notice of a meeting of Members, shall be the business
day preceding the day on which notice is given, or, if notice
is waived, the business day preceding the day on which the meeting
is held.
(ii) Record Date for Voting. Unless fixed by the Board, the
record date for determining those Members entitled to vote at
a meeting of Members shall be the day of the meeting, or in the
case of an adjourned meeting, the day of the adjourned meeting.
(iii) Record Date for Action bv Written Ballot Without Meeting.
Unless fixed by the Board, the record date for determining those
Members entitled to vote by written ballot on proposed Corporation
actions without a meeting, when no prior action by the Board
has been taken, shall be the day on which the first written ballot
is mailed or solicited. When prior action of the Board has been
taken, it shall be the day on which the Board adopts the resolution
relating to that action.
(iv) Record Date for Other Lawful Action. Unless fixed by the
Board, the record date for determining those Members entitled
to exercise any rights in respect to any other lawful action
shall be the close of business on the day on which the Board
adopts the resolution relating to such action, or the sixtieth
(60th) day prior to the date of such other action, whichever
is later.
(c) "Record Date" Means as
of Close of Business. For purposes of this Section 8, a person
holding a membership as of the close of business on the record
date shall be deemed the Member of record.
Section 9
9. Proceedings at Members' Meetings. Proceedings at any meeting
shall be governed by Robert's Rules of Order as interpreted,
if necessary, by the President. Unless otherwise permitted
by a majority affirmative vote, discussion from the floor upon
any proposition shall be limited as follows: The proponent
may have, not to exceed, five (5) minutes to open and, not
exceed, five (5) minutes to close the argument. Any other speaker
may have, not to exceed, five (5) minutes, and no speaker,
other than the proponent, shall speak more than once, and the
proponent shall not speak more than twice.